Video Summary: Notification of an IEP Meeting

This video goes over the form of Notification of Individualized Education Program (IEP) meeting. You should receive the Notification form prior to the IEP meeting. This form will provide useful information to take in with you to an IEP meeting, and we recommend that you study it before going to the meeting so you can ask valuable questions and provide input on topics not covered by the form.

Let’s review the form.  The form includes a date of notice, the name of the recipient (usually the parent or guardian), your address, the name of the person or organization sending you the notice, and a declaration of the IEP meeting (“An Individualized Education Program has been scheduled for:”), the notice will inform you of how the IEP meeting is crucial to developing your child’s IEP plan, and how you must attend the meeting. This first section will also ask you to review any education records (like previous evaluations and IEPs), so make sure to review and bring those documents (previous IEPs or MDTs) to the meeting.

The notice will then inform you of what the IEP meeting will discuss, including:

  1. Your child’s academic achievement and functional performance;
  2. Any special education and related services and supplementary aids and services which your child may require.
  3. Appropriate annual goals; and
  4. The extent of your child’s participation in the general curriculum and/or necessary modifications.

The form will also list who, besides the parent or guardian, will attend the meeting (i.e., your child’s general education teacher, your child’s special education teacher, the school representative, and anyone else who may have unique knowledge about your child). It will also let you know that you and the school can invite other people to the meeting, as long as they have a specific knowledge of, or expertise on, your child. If the meeting happens during your child’s transition stage (after 14 years of age), then a few other people (like a vocational or college counselor) may attend as well.

If you need to reschedule the date and time of the meeting for any reason, the form will provide you with the name and phone number of who you should contact. And on the bottom of the page, you will see a section titled “Procedural Safeguards to Protect Parents’ Rights,” which will tell what rights you have as a parent, as well as the name and phone number of who you should contact in case you have any questions about these rights.

You may only receive one or two pages with your notice, but in some cases, the IEP team may need to send you more information. If an IEP team member that must attend cannot make it for any reason, you will be sent a page informing you of the name of that member, and their role within the IEP team. The absent team member can replace their attendance by writing a report or providing other information that provides their unique perspective or information about your child. You must sign off on any absences to make it an excused one, but you don’t have to approve it.

Another page, regarding excused absences for people whose area of expertise or role in the IEP will not be modified at that meeting, may also be sent to you. You must again sign off on this absence, though you again do not have to approve of the absence if you want them to be at the meeting. This form is different than the form for a team member whose input will be needed, but cannot attend.

You may also receive a page if your child is in the transition stage, if an outside agency is invited to the meeting. You must give your consent to this as well, and sign off on their consent to invite (whether or not they can attend the meeting) and consent to release (whether or not they can access your child’s education records). The consent to release also lists a number of records you can give consent to, so you can pick what specific records the agency has access to. It’s important that these agencies have access to your child’s records, since they are usually providing your child with services during (or after) the transition stage. Again, if you see any reason the agency should not be invited or allowed access to your child’s records, you can choose to not give consent.

The final page is the response form, which you will need to fill out. You will check off one of two boxes depending on whether you can attend the meeting, sign the form, stating that you are fully informed about the content and membership of the meeting, and send the form back to the school.